Use one line per item in the format `Description | Qty | Rate`. For example, `Design sprint | 1 | 1200` or `Development hours | 12 | 85`. The invoice tracker parses those lines and calculates totals automatically.

Local invoice status tracker. CSV export and print-to-PDF, no account.

Updated May 17, 2026

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What's included

Features

Local invoice tracker for freelancers with IndexedDB browser storage and no account

Invoice status tracking for Draft, Sent, Paid, Overdue, and Void records

Line item calculator using Description | Qty | Rate for browser-side totals

Due date and overdue highlighting for unpaid invoice status review

Paid amount field for partial payment tracking and outstanding balance calculation

Currency and tax percentage fields for flexible invoice total estimates

CSV invoice export for spreadsheets, accountants, and manual reconciliation

Print-to-PDF invoice record export using the browser print dialog

Sample invoices for testing paid, sent, due-date, and total calculation workflows

No SaaS subscription needed — replaces Wave, FreshBooks, or Zoho Invoice for freelancers who just need local invoice tracking without a monthly fee

Works with Freelance Invoice Generator, Client CRM, and Follow-Up Reminder Board

GitHub Gist Backup

Sync data across devices via a private GitHub Gist. Paste your token, click Sync - edits auto-backup every 10 seconds. Restore instantly on any device with the Gist ID.

About this tool

Track Freelance Invoices Locally Without a Billing Platform

Most freelancers create invoices in one tool and then have no structured way to track whether they were paid, when they were due, or how much is still outstanding. The paid invoice gets filed, the overdue one gets chased through email, and the total unpaid across all clients is a mental calculation done before each cash-flow review. A local invoice tracker fills that gap without adding another SaaS billing subscription.

This browser-based invoice tracker stores records in IndexedDB and tracks everything that matters about invoice status: invoice number, client, status, issue date, due date, currency, tax percentage, paid amount, notes, and line items. It is not an invoice generator - it is a payment status monitor for invoices you have already created and sent through whatever channel you prefer.

Line items are entered in a simple text format. Add one per row using Description | Qty | Rate - for example, Development hours | 12 | 85 or Copywriting | 1 | 600. The tracker parses those lines, calculates item totals, applies the tax percentage, and shows a running invoice total. This is useful for keeping a record of what was billed even when the polished client-facing invoice lives elsewhere.

Partial payment tracking handles real-world billing. Not every invoice is paid in full at once. Enter the amount received in the paid amount field even when the invoice is not fully settled. The outstanding balance metric subtracts paid amounts from unpaid invoices across all records, giving you an accurate view of total unpaid value rather than counting partially-paid invoices as fully outstanding.

The status lifecycle keeps the pipeline clean. Move invoices from Draft while you are preparing them, to Sent when the client has them, to Paid when settled in full, to Overdue when the due date passes without payment, or to Void when cancelled. Past-due unpaid invoices are highlighted so overdue work stays visible during your review.

Use alongside Freelance Invoice Generator to create the polished PDF the client sees, Follow-Up Reminder Board for invoice payment reminder tasks, Milestone Payment Tracker for stage-by-stage payment records, and Client CRM for relationship context. Export JSON backup before clearing browser data.

If you are a developer or designer freelancer looking to strengthen the skills behind your services, the React Playground, CSS Playground, and HTML Playground offer structured, interactive learning - no install, no setup required.

Step by step

How to Use

1
Add invoice detailsEnter invoice number, client, status, issue date, due date, currency, tax percentage, and paid amount. Use Draft, Sent, Paid, Overdue, or Void to keep status clear.
2
Enter line itemsAdd one line item per row using Description | Qty | Rate. For example, Development hours | 12 | 85. The tracker calculates item totals and invoice total automatically.
3
Monitor outstanding invoicesThe metrics show invoice count, unpaid invoices, outstanding amount, and total billed. Unpaid invoices past their due date are visually highlighted.
4
Record paymentsWhen payment comes in, enter the paid amount and set status to Paid when fully settled. Partial paid amounts reduce outstanding value in the metrics.
5
Export invoice recordsUse CSV export for spreadsheets or accountant handoff, JSON export for backup and restore, and Print / PDF when you want a readable invoice record from the selected item.
6
Back up to GitHub Gist (optional)Click the GitHub icon in the toolbar and paste a personal access token with gist scope. Your invoice records sync automatically every 10 seconds after edits and are stored as a private Gist - restore on any device by entering the same token and Gist ID.
7
Keep your Gist private — never store sensitive data in itGitHub private Gists are not truly encrypted — they are unlisted links. Anyone who has your Gist URL or Gist ID can read the full contents without logging in. Never share your Gist URL, Gist ID, or Personal Access Token with anyone. Avoid storing passwords, API keys, or highly sensitive credentials. For maximum privacy with no data leaving your device, skip Gist sync and use the Export and Import buttons to transfer files manually instead.

Real-world uses

Common Use Cases

Freelance invoice status tracker

Track which invoices are drafts, sent, paid, overdue, or void. This is useful when invoice creation and payment follow-up happen in different places.

Outstanding invoice amount calculator

The tracker subtracts paid amounts from invoice totals so you can see unpaid value. This helps prioritize payment follow-ups and cash-flow review.

Invoice CSV export for spreadsheets

Download invoice records as CSV for spreadsheet filtering, accountant handoff, or manual reconciliation. The export includes invoice details, dates, status, total, and notes.

Overdue invoice due date tracking

Past-due unpaid invoices are highlighted, and unpaid count stays visible in the metrics. Use Follow-Up Reminder Board to create payment reminder tasks.

Printable invoice record for local files

Use Print / PDF on the selected invoice when you need a readable copy of the tracked record. It is separate from a polished invoice generator but useful for internal records.

Private invoice tracker with local storage

Invoice numbers, clients, line items, and paid amounts stay in browser IndexedDB. Export JSON backups before clearing site data or moving devices.

Got questions?

Frequently Asked Questions

Add each invoice as a record with invoice number, client, status, issue date, due date, line items, tax, and paid amount. The tool calculates totals in the browser and saves records to IndexedDB. You can review unpaid and outstanding amounts without using a full billing platform.

Yes. Invoice records are stored locally in your browser. The tool does not upload client names, line items, invoice totals, or payment notes. Export JSON if you need a backup before clearing site data.

Use one line per item in the format Description | Qty | Rate. For example, Design sprint | 1 | 1200 or Development hours | 12 | 85. The invoice tracker parses those lines and calculates totals automatically.

Yes. Export CSV downloads invoice records in spreadsheet format with invoice number, client, status, dates, currency, tax, paid amount, total, items, and notes. This is useful for bookkeeping, manual reporting, or accountant handoff.

Yes. Select an invoice and use Print / PDF. The browser opens a printable invoice record that can be saved as PDF. For a more polished client-facing invoice, use Freelance Invoice Generator.

The invoice total comes from parsed line items plus tax percentage. Outstanding value is calculated by subtracting paid amount from unpaid invoices. Paid and void invoices are excluded from the unpaid outstanding metric.

Yes. Enter the paid amount even if the invoice is not fully settled. The outstanding metric will subtract that amount from the invoice total. When the invoice is fully settled, set the status to Paid.

Yes. IndexedDB data can be removed when you clear site data or reset the browser profile. Use Export JSON before cleanup so you can import the invoice tracker data again later.

Yes - use the GitHub Gist backup. Click the GitHub icon in the header, paste a personal access token (gist scope only), and click Sync Now. Your data is saved as a private Gist and auto-syncs every 10 seconds after edits. On another device, paste the same token and Gist ID to restore.

GitHub "private" Gists are not encrypted — they are unlisted links. Anyone who has your Gist URL or Gist ID can read the full contents without needing a GitHub login. Never share your Gist URL, Gist ID, or Personal Access Token with anyone. Avoid storing passwords, API keys, or highly sensitive credentials. Use Gist sync for regular workflow data only. For maximum privacy with no data leaving your device at all, skip Gist sync and use the Export and Import buttons to move files manually via USB or your own encrypted storage.

Yes — for freelancers who need local invoice tracking without a monthly fee or cloud account, this tool does everything Wave and FreshBooks do for basic invoice management: create invoices, track paid/unpaid status, export CSV, and print to PDF. The difference is everything stays in your browser with no subscription, no login, and no data sent to any server.